Present: Marion Abrams, Sharon Mayer, Eunice MacDonald-Rice, Karen Waterworth, Erica & Amelia Hurd, Barbara
Money Matters: Plan to obtain debit card for library scraped after learning that FDIC does not apply to the bank accounts of non-profits and a debit card would put account at risk. A constant petty cash reserve of $100 suggested and nearly approved, but thought to be an accounting nuisance for our tiny team. A money policy discussed. It was agreed that while small purchases (under $20) could likely be made at the discretion of volunteer or trustee and be reimbursed at treasurer's convenience, larger expenditures must be approved by trustees. If someone must secure funds prior to purchase of approved item(s) rather than paying for item(s) and being reimbursed later, the individual should give treasurer a 5-7 day notice so that cash or check can be made available. Future plan to transfer RCML funds to a bank more conveniently located and to consolidate accounts.
Cataloging: Sharon noted difficulty in cataloging non fiction due to the Collectorz system inconsistency in supplying Dewey numbers. Marion will try to find reference website for Dewey system or ask advice of Killington librarians. Once source of information is found, Sharon will alter google.doc cataloging document to reflect appropriate procedure for cataloging non-fiction.
Other business and ongoing tasks: Town wide mailing to spread the word that we are open for business again discussed. Realistically, mailing could probably be accomplished in late August. All present encouraged to consider content of mailer. Sharon has investigated purchasing new white board and letters for sandwich board and will forward info to Karen for (approved) purchase. Unfinished business requiring attention- Vonnage router, renewing/reviewing membership in Listen Up Vermont, renewing movie license, retrieving drop box from Susie's.
Completed task: Table and chairs retrieved from Town Hall.
Money Matters: Plan to obtain debit card for library scraped after learning that FDIC does not apply to the bank accounts of non-profits and a debit card would put account at risk. A constant petty cash reserve of $100 suggested and nearly approved, but thought to be an accounting nuisance for our tiny team. A money policy discussed. It was agreed that while small purchases (under $20) could likely be made at the discretion of volunteer or trustee and be reimbursed at treasurer's convenience, larger expenditures must be approved by trustees. If someone must secure funds prior to purchase of approved item(s) rather than paying for item(s) and being reimbursed later, the individual should give treasurer a 5-7 day notice so that cash or check can be made available. Future plan to transfer RCML funds to a bank more conveniently located and to consolidate accounts.
Cataloging: Sharon noted difficulty in cataloging non fiction due to the Collectorz system inconsistency in supplying Dewey numbers. Marion will try to find reference website for Dewey system or ask advice of Killington librarians. Once source of information is found, Sharon will alter google.doc cataloging document to reflect appropriate procedure for cataloging non-fiction.
Other business and ongoing tasks: Town wide mailing to spread the word that we are open for business again discussed. Realistically, mailing could probably be accomplished in late August. All present encouraged to consider content of mailer. Sharon has investigated purchasing new white board and letters for sandwich board and will forward info to Karen for (approved) purchase. Unfinished business requiring attention- Vonnage router, renewing/reviewing membership in Listen Up Vermont, renewing movie license, retrieving drop box from Susie's.
Completed task: Table and chairs retrieved from Town Hall.
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