Roger Clark Memorial Library - Trustee Meeting Minutes - 8/18/2020 5:30 PM
Meeting was called to order at 5:36
In attendance (via google meet):Betty, Cynthia, Amanda, Coral, Maya, Erica
7/20/2020 Minutes were approved
August 2020 Librarian’s report was received, Betty accepted, 2nd Amanda
August 2020 Treasurer’s report was received, Betty accepted, 2nd Amanda
Meeting adjourned: 6:57
Meeting was called to order at 5:36
In attendance (via google meet):Betty, Cynthia, Amanda, Coral, Maya, Erica
7/20/2020 Minutes were approved
August 2020 Librarian’s report was received, Betty accepted, 2nd Amanda
August 2020 Treasurer’s report was received, Betty accepted, 2nd Amanda
- See librarian report for details
- Conclusion and Action Items: Maya will sign the contract for Story Walk and mail back to Ann. Order supplies from Demco.
- Next steps towards opening: more visible displays that the library is open- roadside, Mountain Times articles, Swiss Farm Mkt, social media, be creative. Action Item: Maya prepare this week(8/24) for Appointment only for Monday and Thursdays starting this Monday. Open for public on Saturdays and Tuesdays.
- Action Item: Maya Tease out details on Fall events to be able to market the events during the PCC event.
- Conclusion and Action Items: Maya will sign the contract for Story Walk and mail back to Ann. Order supplies from Demco.
- September 26th Pittsfield bazaar had been rebranded as PCC: Maker Space
- Pittsfield Community Connections, carry on the tradition of the old bazaar.
- Exhibitor agreement has the logo and map, people who did the artist way were sent info.
- Silent Auction: Action Item: Amanda will communicate with Coral and Erica for donors so not to overlap with PVFD silent auction
- Details: Action Item: Betty will coordinate with Connie Martin regarding markingsregarding, markings, rope around perimeter parameter, space blocking, entrance and exit points. Clickers and sanitizers are on order.
- Action Item: continued exhibitor outreach
- Selectboard will have a booth and Sarah Gallagher as well.
- Room for 16 vendors, 5 vendors have confirmed
- Action item: Betty n Amanda Promo sign will be created asap for marketing event and separate web page created.
- Action Item: continued exhibitor outreach
- Pittsfield Community Connections, carry on the tradition of the old bazaar.
- Action Item: Cindy -Scarecrows, will be PRd in early September through schools etc. Discussion of when scarecrow creation will happen. Possible library event to create beforehand.
- Bookclub, tentatively meeting 9/1. Will go back to monthly. Action Item: Erica will create poster and book listing
- ILL, hopefully in place by 9/5. Action Item- Betty, paperwork and coordination with Rochester
Meeting adjourned: 6:57
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