5/8/18

Roger Clark Memorial Library
Trustee Meeting in the Library

Meeting was called to order at 3:00 pm. Erica Hurd, Cynthia Bryant, Amanda Barrett, Coral Hawley, and Betty Warner were in attendance.

• Meeting minutes from 4/10/18 accepted with modifications.
• Treasurer report: Cynthia Bryant will be the new treasurer effective April 2018 replacing Martha Beyersdorf. There will be two signers on the checking account at Bar Harbor Bank & Trust.  They are Erica Hurd and Cynthia Bryant. Only one signer is necessary on check-writing.
• Treasurer provided a check for Heather Harvey for the May 18th kids yoga event.
• Board Member listing: Erica Hurd-Chair, Cynthia Bryant- Treasurer, Amanda Barrett - Secretary, Coral Hawley - Support, Betty Warner- Support
• Reviewed library emails
• CLiF book giveaway occurred 4/23/18 and 4/25/18. Final forms and information regarding the grant need to be finalized over the next couple of weeks.
• Yoga class changed to 5/18/18 3:30-4:30 p.m.
• Reviewed Green up day event: Good content and a special thanks to Ethan for providing some materials.
• Book club meeting 1st meeting discussed. Snacks will be provided.
• Library Hours discussed. Discussed new hours: 6/7/18 though end of summer open Thursdays 3-6 p.m.
• Peter Welch’s office called about the medals. Erica reached out and provided documentation that advised Roger Clark had received the Purple Heart. The goal is that specific medal would be received by Veterans Day. Medals will be added to the frame.
• 12 boxes of books donated April Hayden for potential library books and book sale. Flip through books to make sure that nothing is in the books.
• Book purchase request and approval: Vermont and Outsiders inside view by Edward Rubin. Princess in Black – Youth books. We have the first book and it was agreed to purchase the rest of the series.

Action Items:

• Passport – Erica will print letters and advise when ready. Trustees will go to assigned local businesses to discuss.
• Facebook posts for upcoming events - Betty and Coral
• Send thank you note to April Hayden – Betty

• Volunteer List and Trustee list will be merged and updated.
• 5/15 Webinar regarding MHEC program which would provides discounts for libraries to purchase books, library materials, and related products – Erica

Future Programming:

• May Programming: May 22nd from 3:30-5:00 Spring Crafts “Everyone’s an Artist” Kids program. May 30th 5:30-7ish? Book club meeting.
• June Programming: 6/5 Family craft event 3:30-5:00
• Future programming: Outdoor movie viewing
• Summer programming: Summer Reading 2018 June 19, 26, July 10-17,21,28? Dates to be finalized.
• All About Pittsfield Event: Passport content and layout was approved. Reviewed list of businesses and added a couple. Letter finalized.

The meeting was adjourned at 5:30pm.


Respectfully submitted,
Amanda Barrett





​

​4/10/2018 Minutes Finalized
Roger Clark Memorial Library
Trustee Meeting in the Library

Meeting was called to order at 3:00pm. Erica Hurd, Cindy Bryant, Amanda
Barrett, Coral Hawley, and Martha Beyersdorf were in attendance.

● Meeting minutes and financials from last meeting were approved.
● Treasurer Report: Budget was $940 increased to $2,840. Telephone
was set up for auto payment starting 4/15. April internet came out of
internet fund.Cynthia and Martha are scheduled to meet tomorrow to
review information. Martha will submit resignation statement.
● Amanda Barrett, a new board member was introduced.
● Discussed the need for additional library volunteers.
● Ongoing maintenance of Google Drive documentation was discussed.
● Email clean up: Coral will add different tabs to keep the email more
organized.
● Coral continues to work on the Reading Zone program and reviewed
information briefly.
○ Decision was made to use mailchimp as a mechanism to deliver
news about reading zone program once details are firmed up.
● Book features on Facebook are garnering some likes.
● Library Policies: Policies have not been updated since 1973. Slowly
updating as time allows. EC Fiber Wifi Policy will be printed and
posted.
● All About Pittsfield Event: Passport style program to learn about local
businesses in the area and entrepreneurship. Goal is to have organized
by end of school year with students turning in the passport 2-4 at the
Town Picnic to earn a prize TBD.
● Boxes of books for book sale have been organized in flats along the
wall.
● Possible lead on book shelving for book sale books 5’H, 3’W, 14”D.
● Snowshoe storage behind the door in the storage area. 4 hooks total
with 2 for children size, 1 women’s, 1 male.
● Upcoming events:
o CLiF Book giveaway at Killington Elementary 4/23/18 with Jim
Arnosky.
O CLiF Book giveaway at Stockbridge Elementary 4/25/18 with
Coral Hawley.
O Green up day / Arbor Day event with Coral and Cynthia 5/4/18
○ Mothers Day Movie – Bad Mom’s II. 5/12/18 7 pm
○ Mothers Day Craft with Betty
○ Kids Yoga 5/18
○ All About Pittsfield- Summer 2018
● Action Items:
○ Review to see if $35 credit was provided by setting up EFT –
Cynthia
○ Experiment more with Readers Zone with goal of using for
summer reading program - Coral
○ Clift Events press releases, Mountain Times to Cover – Erica
○ Bookshelf inquiry – Erica
○ All About Pittsfield
■ Passport layout – Erica
■ Tables for businesses at Town Picnic who don't have
standard hours or open to the public? More consideration.
■ Letter to School – part of summer homework– Coral
■ Review of letter to Businesses – Cynthia
■ Once business outreach letter is approved– all board
members will reach out to local businesses in person to
see if they would like to participate.

The meeting was adjourned at 5:00pm.

Respectfully submitted,
Amanda Barrett

​3/20/2018 Minutes (DRAFT)
Roger Clark Memorial Library
Trustee Meeting in the Library

Meeting was called to order at 3:00pm. Erica Hurd, Cindy Bryant, Betty Warner, Coral Hawley, and
Martha Beyersdorf were in attendance.

● Meeting minutes and financials from last meeting were approved.
● Cindy Bryant, a new board member was introduced.
● Discussed the need for additional library volunteers
● March program was held on Saturday, March 17, at 10AM. The Kids’ Crafts program was well
received.
● Ongoing maintenance of Google Drive documentation was discussed.
● Coral Hawley is creating and scheduling FB page updates about specific books and is also
creating a poll to determine which book folks might like to read in a book group.
● ECFiber installation is complete and parameters specified by select board implemented.
● A brief child safety policy is posted on the library website.
● Coral continues to work on the Reading Zone reading program.
● Dates and times for the summer reading program have been finalized and are on the public
calendar.
● Patrons have borrowed snowshoes over the last couple of weeks.
● Erica Hurd will continue as chair of the board.
● Cindy Bryant will work with Martha Beyersdorf to transition the financial reporting to Cindy as
new treasurer.
● Erica is co-ordinating the spring CLIF project activity. A representative will be at KES for the
spring giveaway.
● KId’s Yoga dates have been set and are on the public calendar.
●
The meeting was adjourned at 5:00pm.
Respectfully submitted,
Betty Warner