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9/10/2019 - Meeting Minutes - Draft

9/16/2019

Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting - Top Floor of Town Office Bldg.
9/10/19 @ 3:00 PM

Minutes

Call meeting to order 3:20
In attendance: Betty, Coral, Cynthia, Erica
Approve Minutes Betty 1st, Cynthia 2nd
Treasurer’s report: Bar Harbor transfer made to Capital One. Erica 1st, Betty 2nd

Librarian Candidate - Erica reached out to candidate finalist, Maya the week before our meeting to make a verbal offer, which was accepted. Erica created an offer letter for the board to review details and make changes. Erica will update letter, send to Board for final approval and then forward to Maya. Initial proposed start date is Sept 16th. New hours and days to be determined.
Summer Reading Program - Erica asked Cynthia if she had received or filled out the evaluation the Vt Dept of Libraries. She had not and will follow up.
Bazaar- Erica updated book sale finder post. Erica will put up the 10x20 tent, around 4pm, on Fri Sept 26th. We will set up at 8am the next am. Erica Cynthia and Coral will be in and out between 8-3pm. Erica Asked Betty if she could add Bazaar info to the website.
KOHA - Betty working on procedures for training. Until complete jot down title and last 4 digits from new barcode sticker.
Book Club - New book available. two Behold Dreamers books still out and a Hearts of men may still be out or need to be purchased.
Air Conditioning - Tabled
Roger Clark medals - Erica brought medals to Quest. They are working on reconfiguring the frames to include 4 new medals. They will call when ready.
Halloween & Program - Thurs, Oct 31, 5-7pm. Cynthia will be purchasing books through Scholastics this year. She will look thru the box of books to figure out what age groups to fill in. Cynthia will also available to help as Library Witch. Erica will help at end of shift with clean up. Erica will update the 15 letters for community candy drop and share. Coral will distribute Oct 1. Erica presented a program for teens 16 and up and adults “The modern magic and witchcraft revival”. The date will be either Mon, Tues or Wed the week of Halloween. Erica will post program when date is finalized.
Meeting Day/time change - Starting in October, Board meetings will now be on the 2nd Wed of the month at 6:30. Betty will update website
Fall Programming - Oct meeting

New

Historical Society Doll House - Susie Martin asked Erica at the last Historical Society Meeting if the library would be interested in displaying the doll house at the library. The board agreed it would make a nice addition to the bookshelves for kids to see.
Bar Harbor checking account excess - See treasurer’s report.
Halloween books (# by age group)- See Halloween
Additional topic- Printer- Tricia Fryer donated a new printer to the library. Erica installed and we can now print from either computer. We discussed that any copies be paid for as a donation. Erica will need to purchase a cord because she borrowed one from home.

Adjourn

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8/13/2019 Meeting Minutes

9/16/2019

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting - Top floor of Town Office Bldg.
8/13/19 @ 3:00 PM

Agenda

Call meeting to order: 3:20
In attendance: Betty, Coral, Cynthia and Erica
Approve Minutes from last meeting - meeting was abbreviated, Betty, Coral and Erica (via phone) reviewed librarian candidates
Treasurer’s report - Approved. Cynthia will send thank yous for donations and medals.

Old

Librarian candidate status- Awaiting Amanda’s reference review report. Betty emailed both candidates to let them know we are still working on details and asked for patience
Summer Reading Program - 4 kids on average,
KOHA - write down books to take out for now and when they come back we will catalog, until Betty offers training. We are stickering books, easy readers and board books done, ⅓
of picture books done. Mac and Wilbur coming to help.
Book Club - Aug - 3 attendees, Erica will bring back books and pick up Octobers book.
Artist’s Way - meeting next 3rd Wed Sept is week 12
Air Conditioning - follow-up table till Sept
Fall Programming - table
Roger Clark medals - Erica called Quest
Consider purchase Halloween Giveaway books from Scholastics - Betty unable to purchase books this year. Cynthia will take the buying over (check into mommy and me or home-schoolers in the future)
Status of library cleaning- town office cleaner cleaned Monday and will spend one hour cleaning library once a month.
VT Humanities- small audience of 2, summers may not be best to offer in the future

New

Bazaar - book sale and silent auction - decision not to have auction
Meeting date change- will talk to Amanda about meeting times and days

Adjourn 4:30

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6/11/2019 Meeting Minutes

9/16/2019

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6/11/19 @ 3:00 PM

Agenda

Called the meeting to order: 3:05 pm with Betty, Coral, Erica in attendance
Approved Minutes from last meeting
Approved Treasurer’s report

Old

Librarian posting - No applications to review. Broadening outreach. Erica put sandwich board at the road, placed ad. in Mtn Times, forwarded info to Martha Slater @ Herald, contacted CCV and awaiting communication and will look into the Adult Learning Center to post.
Bylaws - tabled.
Summer Reading Program - Cynthia and Trish created program agenda with start date of Tues., June 18, 4-5pm.Erica forwarded info to KES and Stockbridge
Interlibrary Loan - on hold till books are cataloged with KOHA. Discussed creating a policy for how patrons would order books once we are up and running.
KOHA - Betty working on cataloging process and will reach out for help when in process is in place. She will also order library card labels.
Book Club- Erica bring back books and get new books
Artist’s Way-Wed 6/19/19

New

Donation-Cynthia received $100 from Killington Women’s Club and suggested an Ice cream social 6/21. We felt we may not have time to pull it together and maybe use as a finale for the Summer Reading Program.
Movie license- not discussed. Update - Erica completed contract on 6/4/19, which was due at the end of May, and Betty sent.
Father’s Day Program - 6/14, 6pm Show Dad Some Sugar, VT Sugar Glider
Work day- not discussed.
Program Planning for 3rd quarter - No additional programs for August. Erica may have an artist to teach painting class in Sept/Oct.
Betty looked into the benefits of selling books on Amazon (as a way to raise funds) and felt it was not profitable.

Adjourn 3:45 pm

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