01/19/21 Trustee Meeting Minutes (Draft)

he Roger Clark Memorial Library
Trustee Meeting - Google Meet 01/19/21 @ 5:30 PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

1. Call meeting to order: 6:10 pm
   
2. Changes, Additions, Approval of Agenda
   

• Call to add executive session
  
• Betty motioned to approve request; Cynthia seconded; motion carried
  

1. Executive session 6:15-6:30
   
2. Approval of Minutes
   

• Cynthia motioned to approve 11/2020 minutes; Erica seconded; motion carried
  
• Erica motioned to approve 12/2020 minutes; Cynthia seconded; motion carried
  

1. Treasurer’s report 
   

• Due to end of year reconciliation, December report will be provided in February
  
• Amanda motioned to approve request; Erica seconded; motion carried
  

1. Old News
   

• Park house, books and girl scout cookies as New Years Gifts
  

1.  New News
   

• Administrative
  
  • Town Report is completed
    
  • ILL, promote for February. Betty and AB to complete policy and forms. Custom message for book return
    
  • Library coverage, January and February is good for coverage with volunteers and board members.
    
  • Special meeting in February to discuss board responsibilities
    
  • Betty applied for a grant, awarded $1500 printer for patrons, color printing, 2nd computer, stronger wifi router to extend the internet further. Formal plan to be drafted.
    
• Programming
  
  • Bookclub, going well.
    
  • February 2020 programming is scheduled
    
• Fundraiser
  
  • Cookbook fundraiser will report out next meeting
    
  • Board discussion in February to brainstorm fundraising ideas for 2021
    
• Physical space
  
  • Barrister bookshelf fixed and setup, Betty will send thank you and acknowledge FB post
    
  • Amanda and Coral to draft blueprint of space and utilization of capital fund 
    

1. Other Lawful Business-none
   
2. Next Regular Meeting February 16, 2021 at 5:30 pm
   
3. Amanda moved to adjourn at 7pm; Betty seconded; meeting adjourned.
   

Respectfully submitted,
Amanda Barrett, Trustee Secretary