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01/19/21 Trustee Meeting Minutes (Draft)

2/16/2021

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he Roger Clark Memorial Library
Trustee Meeting - Google Meet 01/19/21 @ 5:30 PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

  1. Call meeting to order: 6:10 pm
  2. Changes, Additions, Approval of Agenda
  • Call to add executive session
  • Betty motioned to approve request; Cynthia seconded; motion carried
  1. Executive session 6:15-6:30
  2. Approval of Minutes
  • Cynthia motioned to approve 11/2020 minutes; Erica seconded; motion carried
  • Erica motioned to approve 12/2020 minutes; Cynthia seconded; motion carried
  1. Treasurer’s report 
  • Due to end of year reconciliation, December report will be provided in February
  • Amanda motioned to approve request; Erica seconded; motion carried
  1. Old News
  • Park house, books and girl scout cookies as New Years Gifts
  1.  New News
  • Administrative
    • Town Report is completed
    • ILL, promote for February. Betty and AB to complete policy and forms. Custom message for book return
    • Library coverage, January and February is good for coverage with volunteers and board members.
    • Special meeting in February to discuss board responsibilities
    • Betty applied for a grant, awarded $1500 printer for patrons, color printing, 2nd computer, stronger wifi router to extend the internet further. Formal plan to be drafted.
  • Programming
    • Bookclub, going well.
    • February 2020 programming is scheduled
  • Fundraiser
    • Cookbook fundraiser will report out next meeting
    • Board discussion in February to brainstorm fundraising ideas for 2021
  • Physical space
    • Barrister bookshelf fixed and setup, Betty will send thank you and acknowledge FB post
    • Amanda and Coral to draft blueprint of space and utilization of capital fund 
  1. Other Lawful Business-none
  2. Next Regular Meeting February 16, 2021 at 5:30 pm
  3. Amanda moved to adjourn at 7pm; Betty seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary


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    Board of Trustee Meetings are  held on the 3rd Tuesday of the month at 5:30 pm, currently via Google Meet, and are open to all.  We look forward to community members joining: https://meet.google.com/gve-yynu-wug
    Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input!

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