9/11/2018 Minutes

9/11/18


Roger Clark Memorial Library
Trustee Meeting in the Library


Meeting was called to order at 3:08 pm. Erica Hurd, Amanda Barrett, Cynthia Bryant, and Betty Warner in attendance.

• Minutes from August 2018 accepted.
  
• Treasurer report – Accepted August treasurer report. Voted to open a saving account to hold the town disbursement.
  
  • To do: Upload past treasurer report, provide more detail on monthly reports using example on drive including the capital fund balance.
    

• Future agenda item: explore opening up a credit card account for higher return.
  

• Google Drive
  
  • To Do: Amanda to do tutorial with Cynthia
    
• Bazaar: Erica to bring 10x20 tent to set up on 9/28 1:30-2. 8 am setup on 9/29/18.
  
  • To do: bring tables and any crates. Entire Board will participate during the day. Erica will make sign for bags for sale.
    
• All about Pittsfield passport
  
  • To do: Erica will reach out to middle schools for continued participation in All about Pittsfield passport
    
• Book Club: October Book Club book is ready for pick up
  
• Adult Fall Yoga: Chair Yoga.  2nd Friday of October to do a six week series 10/12 for six weeks. 4:30-5:15 for 45 minutes.
  
  • To do: Amanda to create flyer
    
• Vermont Humanities Council. Event 4th Thursday of the month. Location: Roger Clark Library 1/24/19 location RCML. There will a promotional effort.
  
  • To do: Betty to select program and complete administrative requests.
    
• Library Budget:
  
  • To do: meet independently Amanda, Betty, Erica. Goal of being task oriented, presenting to entire board and entities.
    
  • To Do: Petition for article, create a video to present during March
    
• Library Layout:
  
  • To do: Create a committee to research and present to entire board for review
    
• Roger Clark Memorial Library Memorials – Erica is networking to obtain information to get wrap up project. When more information is available to it will be presented at that point.
  
• Historical Society will be meeting in the library space on 9/17/18 from 6:30-8. Betty to host and Erica will provide food.
  
• Halloween – letters in the drive –Boxes in the usual location plus the schools.
  
  • To Do: Coral and/or Amanda to send letters to list on drive
    
  • Future Agenda Item: Next meeting to discuss what the library would like to do on Halloween.
    
• Internet: New router and secure wireless for library with public town access for patrons of the library.
  
• Interlibrary Loan: Rochester Library or Killington Library to let us piggy back on the courier service. Rochester would like us to pay $1 per book and has more structure. Killington would be free.
  
• Modified Interlibrary Loan: Obtain organizational membership for Rutland Free Library - $45 per year. Create a loan request form via paper and online.
  
  • Voted to go forward with the Modified Interlibrary Loan
    
  • To Do: AB to obtain Rutland Library Free library card, create a library interlibrary loan paper form and online form – capturing agreement to fees. How can we track this in existing system?
    
• Library Database – Consider updating to a suite of Koha opens source free, they use at Rochester. Believe worthwhile – it’s professional. Mark Alexander would charge $500 annually includes hosting. If under $600 no 1099 is required.
  
  • Voted to move forward with switching to Koha and services of Mark Alexander.     
    
• Programming planning for 2019
  
  • To Do: separate meeting by board outside of normal board hours
    

 
The meeting was adjourned at 4:37


Respectfully submitted,
Amanda Barrett