Pittsfield's Roger Clark Memorial Library
  • Home
  • Services
  • Blog
  • Minutes
  • Policies

Meeting Minutes

3/30/2016

0 Comments

 
Present: Erica Hurd, Sharon Mayer, Marion Abramson, Martha Beyersdorf, Karen Waterworth

Minutes approved from last meeting and trustees advised by Chair that paper copy of minutes should be made available in library for public access.  All agreed greater transparency approprate.
Treasurer's Report, newly formatted and presented by Martha, reviewed and accepted.
Summary as follows:
 Mascoma Checking Account
Beginning Balance $10,925.05
     Donation            + $200.00
     Expenses             
        Telephone        -      40.42
        Supplies                  34.64
        GMLC subscription   200.00 
        Petty Cash                40.00
        Books                    130.31
Ending Balance     $10,679.68
Jutson CD            $   1,036.70
Petty Cash           $         40.00

Chair report presented and accepted.  Erica reported on historical research into RCML structure , policies and financial issues. Business Addressed:
Bank-Marhta and Erica updated banking business, in process of securing debit cards and online banking function.  Move made to allow $50 limit on unapproved expenditures by trustees should opportunity occur to purchase something to benefit RCML.  Greater expenditures require board approval.  Move made to cash in Jutson CD this summer to benefit general fund.
Movie Night- a bust.  But trustees agree more should be presented.
Bood Drive to be held Monday, 4/4/16.  Publicity requested via email.
Summer Reading Program -2 sign ups from initial publicity.  Creation of SignUp Genius tab on Website requested. Sharon & Mrion to add function.
Martha reviewed system for use of petty cash and receipt submission.
Spring Mailer and listed programming reviewed and discussed.  Programs clarified.  Martha to contact artist re: paint & sip(?) Erica to confirm program with Mark Breen, Pre- Mother's & Father's craft events discussed, & Pop Up Forager program with jason Evans  along with Summer Reading Program  to be listed on mailer.  Formatting discussed and economical trifold mailer planned.
Marion proposed RCML subscribe to EC Fiber Net  for the benefit of all patrons.  Proposal approved.
Erica reported organizing Easy Readers & Picture Books during a solo work day.
April 19th, work day planned.
Website review and tutorial by Marion to be rescheduled.
Erica suggested each trustee take on a category of book for future culling & maintenance of collection and assignment chosen as follows:
Sharon-young adult
Marion-junior fiction
Karen-non-fiction
Erica-easy readers and picture books
Marhta-adult fiction




 
0 Comments



Leave a Reply.

    Board of Trustee Meetings are  held on the 3rd Tuesday of the month at 5:30 pm at the library. To join remotely, go to https://meet.google.com/gve-yynu-wug We look forward to community members joining. Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input!

    Meeting Minutes

    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    February 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    June 2020
    April 2020
    September 2019
    June 2019
    April 2019
    September 2018
    June 2018
    February 2018
    December 2017
    November 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    November 2016
    October 2016
    September 2016
    July 2016
    June 2016
    May 2016
    March 2016
    February 2016
    January 2016
    December 2015
    October 2015
    September 2015
    July 2015
    April 2015
    March 2015
    February 2015
    January 2015
    November 2014
    October 2014
    September 2014
    June 2014
    May 2014
    April 2014
    March 2014
    February 2014
    January 2014
    December 2013
    November 2013
    September 2013
    July 2013
    June 2013
    May 2013
    April 2013
    March 2013
    February 2013
    January 2013
    December 2012
    November 2012
    October 2012
    September 2012
    July 2012
    May 2012
    April 2012
    March 2012
    February 2012
    November 2011
    October 2011
    September 2011
    August 2011
    July 2011
    May 2011
    April 2011
    March 2011
    February 2011
    January 2011
    December 2010
    November 2010
    October 2010
    September 2010
    July 2010
    June 2010
    May 2010
    April 2010
    March 2010
    February 2010
    December 2009
    November 2009
    October 2009
    September 2009
    August 2009
    July 2009
    June 2009
    May 2009
    April 2009
    March 2009
    February 2009
    January 2009

    RSS Feed

Powered by Create your own unique website with customizable templates.