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Roger Clark Memorial Library Board of Trustees Meeting - Standard Agenda

5/17/2021

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday - 5:30 p.m. at the library

Call to Order
  1. Changes, Additions, Approval of Agenda
  2. Approval of Minutes
  3. Librarian’s Report
  4. Treasurer’s Report
  5. Old Business
  6. New Business
  7. Other Lawful Business
  8. Adjourn

4/20/21 Trustee Meeting Minutes- Draft

4/27/2021

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The Roger Clark Memorial Library
Trustee Meeting - Google Meet 04/20/21 @ 5:30 PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order: 5:35 pm
Changes, Additions, Approval of Agenda
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • March 2021, Erica motioned to approve request; Coral seconded; motion carried.
Old News
  • Park House- Books and girl scout cookies dropped off for new year beginnings.
  • Tech Grant - Betty waiting for a proposal from a tech guy on the wifi extender and new computer. Consider exploring how other libraries provide access to technology including office platforms.- Ariel follow up
  • Book Club - Potential new member
New News
  • Library Report - Ariel
    • Library statistics for March (media 44, visitors 46, total in-person and virtual 20) hours open 76, new cards 1, total books , ILL 2 requests.
    • Brief highlighted: updated graphic novel lists - total over 50! New book shelf updated, donated books to newsletter will update.   
    • Book club, several people bought the book this month.
  • Programming
    • Program current, past and future events. 
  • Sandwich board, Ariel will research possibilities. 
  • MultiFunction laser wifi Printer- Discussed item purchase. Betty motioned to approve the request; Cynthia seconded; motion carried.
  • Wifi including hardware and installation $2,600, Betty motioned to approve request; Erica seconded; motion carried.
  • Book budget is $1,000 and will buy all books by November 2021.
Other Lawful Business-none
Next Regular Meeting, May 18th 5:30 pm
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary
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03/16/21 Trustee Meeting Minutes

4/15/2021

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02/16/21 Trustee Meeting Minutes

2/23/2021

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January - April 2021 Trustee Meeting Standard Agenda - Remote Meetings

2/17/2021

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, 5:30-7 via google meet https://meet.google.com/gve-yynu-wug

  1. Call to Order
  2. Changes, Additions, Approval of Agenda
  3. Approval of Minutes
  4. Policy Review & Discussion
  5. Treasurer’s Report
  6. Librarian’s Report
  7. Old Business
  8. New Business
  9. Other Lawful Business
  10. Next Meeting Date
  11. Adjourn

01/19/21 Trustee Meeting Minutes

2/16/2021

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12/15/2020 Meeting Minutes - Approved

12/22/2020

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting - Google Meet.
12/15/2020 @ 6 PM 


Agenda

Call meeting to order: 6:10 pm, Executive sessions 6:15-6:30.
In attendance:  Cynthia, Amanda, Betty, Erica
Treasurer’s report -See Drive. Erica 1st, Betty 2nd. 


Action Item: Reach out to 3 patrons with follow up email advising of the awesomeness of the library. Cindy will do.
Action Item: Gingerbread house event producer, 2 ($25) gift cards to be provided. Betty 1st, Erica 2nd.
Action Item: Town Report, brainstormed. Erica will send a draft for review.
Action Item: Process organization, board responsibilities. Erica will send draft for review.
Action Item: Tuesday and Saturday will be the open hour focus until position is filled. Holiday hours discussed and will be posted appropriately. 
Action Item: Betty will be updating the website and Cindy facebook. Both will update with current open schedule and events.
Action Item: Programming, board will brainstorm and the goal is to have two programs per month. Social Media event in February, Snowshoeing in January.
Action Item: Park House book giveaway, 2nd week of January. 3 Board Members kids will draw an art piece to accompany the book basket.
Action Item: Lock key box password will be changed. Erica to do.
Action Item: Fundraisers 2021, Erica will be organizing a cookbook publishing fundraising. Erica will forward a timeline plan for next month for board approval.
Action Item: Town Green Decorating, ask Ann D to organize. Heart Event in February
Action Items: Plan February Heart Event
Action Item: Lock key box password will be changed. Erica to do.
Action Item: Betty will update email address list reflecting additions
Action Item: Amanda will work on job description draft. Meeting 12.28 at 10 to finalize and schedule to post job on 1/4/21/

Adjourn
8 pm

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12/15/2020 Meeting Agenda

12/13/2020

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting Google Meet.
12/15/2020 @ 6.00 PM 


Agenda

Call meeting to order: 
In attendance:  
Approve Minutes-
Treasurer’s report -
    
New
  • Resignation letter
  • Board responsibilities and tasks
  • Programming 2021 - Jan, Valentines, SRP, Bazaar, NY’s Eve event?  Maybe hot chocolate/story/snowshoe
  • Gifts for Park House?
  • Library Access
  • Library coverage & volunteers- 
  • 2021 Fundraiser
  • Town Green
  • Job Posting

Old

  • Barrister book shelves
  • PCC - 
  • Town Report -
  • ILL -
  • Book Club -  


Adjourn

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11/17/2020 Meeting Minutes

11/24/2020

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting - Google Meet.
11/17/2020 @ 5:30 PM 


Agenda

Call meeting to order: 5:45pm
In attendance:  Cynthia, Amanda, Coral, Betty, Maya, Erica
Librarian’s report - New format. See Drive
Treasurer’s report -See Drive. Erica 1st, Coral 2nd. 

Action Item: Discussed setting up a process for purchases. Responsibility party -  board
Action Item: Gingerbread invites/poster will be posted next week around town. Responsible party - Maya
Action Item: Add line on newsletter- like us on facebook and please return overdue books. Responsible party - Maya
Action Item: Add to September 2021 calendar, 1st of the month -coordinate with town and Quintown in September re: halloween event and reach out to Vt Library for free books and order from Scholastic or other local sources. Responsible party - Maya
Action Item: List of Vermont books to be generated for board review. Responsible party - Maya
Action Item: Time sheet layout, something is odd about it on the drive. Responsible party - Betty 
Action Item: Substitute Librarian. Responsible party - Board for budget addition and process.
Action Item:  List of VT books to be generated for board review, see catalog status note below. Responsible party - Maya

Cataloging status Research based material- ie town reports don't get checked out. Vermont authors can be checked out.
Book Club - Remote zoom meeting, Maya will be organizing check out/in books in the library

Adjourn
7 pm

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11/17/2020 Meeting Agenda

11/15/2020

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting Google Meet.
11/17/2020 @ 5:30 PM 


Agenda

Call meeting to order: 
In attendance:  
Approve Minutes-
Librarian’s report - 
Treasurer’s report -
    

New

  • Cataloging update
  • Library Access

Old

  • Halloween, Pumpkin program - followup
  • Programming - Thanksgiving, Gingerbread & Dec
  • Town Report -
  • ILL -
  • 2021 budget review & SB meeting date- 
  • Book Club -  


Adjourn

​
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    Board of Trustee Meetings are  held on the 3rd Tuesday of the month at 5:30 pm at the library. We look forward to community members joining. Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input!

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