Meeting held at 3pm @ RCML

Present: Betty Warner, EricaHurd, Coral Hawley, Karen Waterworth

Minutes of Last Meeting Approved
Financial Report to be Posted to Web Site

Group creates overdue book notice to be added to Google Drive.
Erica reports having updated library patron list, rolodex and mail chimp list should be updated accordingly.
Thank you written for Bose Wave donation fromSaul Esformes
Betty reports way cleared for EC Fiber connection after having presented information at Select Board meeting.
Erica presents logo bag samples. Decision made to purchase 50 of the less expensive dernier model for sale at picnic and bazaar.
Coral in the process of brainstorming for "All About Pittsfield" which she hopes to organise for next year.
Veteran's Day Program/Plaque discussed. Discussed a banner or document to increase awareness of "who was Roger Clark?" 
Erica reports having contacted Mountain Times and The Herald of Randolph with press release regarding Clif Grant.
Checking account to remain with Sunapee Bank after Erica made contact with bank associate, no change in fees expected.
Coral worked on Google Calendar to be added to website.
Father's Day Program, Movie & Pizza 6/16 @ 6pm needs publicity.
Previous move made to trial a change of library hours on Thursday to 3-6pm. Rachel needs to be contacted as she had expressed willingness to cover those shifts during summer trial.
Movie license application completed and mailed to VTDOL.
​Monthly stats import to Excel spread sheet discussed. Decided no need, paper stats will suffice.

Present: Erica Hurd, Coral Hawley, Karen Waterworth
            Martha Beyersdorf presented treasurer's report which was reviewed and accepted.
            Martha to post report separately

Od Business
 Marhta contact artist regarding book folding program, program on hold due to scheduling conflicts
 EC Fiber update from Marion and Betty on hold until Town personnel sort out needs and willingness to buy in at this time.
 Erica priced book bags with logo. Price list available. Model and quantity to be determined at later meeting.

New Business
 Board member positions and responsibilities discussed. Rigid versus fluid responsibilities discussed.
 All trustee terms currently for 5 years.  Discussed possibility of reducing terms to 3 years in length to encourage participation.
 Overdue book notice to be created.
 Work day scheduled for Tuesday, April 18th at 9 a.m. Plan to update/clarify patron list, clear/organize storage space, etc.
 Kid's movie slated for Friday, May 6th, 6 p.m.
 Movie for Moms slated for Saturday, May 20th, 7 p.m.
 Betty to run children's craft project for Mom on Tuesday, May 9th, 3:30-5.
 Coral suggests opening an Amazon business account and all present approve.
 Details of DVD projector noted for speaker purchase.
 
Meting adjourned after 9 p.m

Present: Erica Hurd, Marion Abrams, Betty Warner, Karen Waterworth
Meeting called to order.
Minutes of last meeting accepted.
Treasurer's reviewed and accepted. Ending balance of Lake Sunapee Bank Checking-$9544.40

Book folding program investigated by Martha who reported via aemail that Luciana Frigerio would be happy to do a 3 hr workshop but was not available until early September. A 3 hour workshop would cost $150.
ATM card reportedly ordered.
Surveys for town meeting ready with informational bookmarks for Universal Classes and Listen Up Vermont.
Vacum delivered.
meeting time change added to website.
Format for library card reviewed and approved for printing.
Martha still investigating canvas bags with Library Logo.
Nominations for open trustee slots at upcoming town meeting discussed.  Coral and Betty to be nominated for open positions.
Decision made to show Secret Life of Pets Friday< March 10th, 6 pm, with pizza.
Weebly password updated.
Marion offeres to approach Select Board regarding possibility of sharing future internet access with Town Office via EC Fiber.
Purchase of books for Summer Reading Program to be undertaken by Erica.

Meeting adjourned,

Present: Martha Beyersdorf, Coral Hawley, Erica Hurd, Betty Warner, Karen Waterworth
​
Meeting called to order.
Meetings of previous meeting minutes reviewed and accepted.
Martha presented Treasurer's Report which indicated a beginning checking account balance of $9,909.25 and an ending balance of $9,819.67.

Erica reports having reviewed and recorded library asset list, but that it is not required for Town Report
Decision made to offer Movie Night Friday, March 10th, 6p.m. Film to be determined depending on response to Facebook poll to be managed by Coral.  Pizza to be offered.
Monthly Yoga for Kids with Heather Harvey noted to be ongoing through May.
Erica reports Summer Reading Program arranged, to be a 5 week program on Tuesdays, 4-5 p.m., starting 6/20 and ending 7/25. No program week of 7/4.
Betty Warner offers to lead two fabric based craft programs for children one of which is slated for Tuesday May 9th.
Martha to investigate Book Folding Demo for April Adult Program.
Survey to be distributed at Town Meeting presented by Coral.  Feedback provided. Survey to be distributed along with into about Universal Classes and Listen Up Vermont/GMLC Overdrive services available via RCML website.
Purchase of vacuum approved, Erica to ask super shopper Cheryl to make purchase.
Coral conducted Pop Up Library, no traffic.
Changing time of monthly meeting to 7 p.m. approved, Erica to post to website.
Karen reports having completed VT Department of Library Survey.
Erica investigated having additional library cards printed by Boss Works . Estimated cost $99 for set up and 200 cards. Expenditure approved.
​Next meeting slated for Wednesday March 1st, 7pm.

In Attendance: Erica Hurd, Martha Beyersdorf, Coral Hawley, Marion Abrams & Betty Warner

• Erica & Martha report that the town selectboard approved an annual amount of $940 for library use.
• Minutes were reviewed and approved from December 6th meeting, minutes discussed and not yet posted from 12/23 special budget meeting.  They will be posted here.
• Martha presented the library treasurer's report including a year end statement. 
• Insurance was discussed. The current coverage does not seem sufficient to cover the contents of the library.  It was decided that more research needs to be done before a decision is made.
• Library e mail was discussed.  In the past Marion has checked e mail daily, Betty is willing to take on that duty.
• Programming was discussed.  A poll will be created on Facebook to choose a movie night movie, a book folding workshop with https://www.facebook.com/Luciana-Frigerio-Paperwork is being researched, Yoga for kids is being scheduled.
• Marion will add Coral as a Facebook page admin, teach Erica how to post minutes and set up e mail forwarding to Betty.

​Call meeting to order:  7 PM
In attendance were Erica Hurd, Martha Beyersdorf and Coral Hawley

We reviewed proposed budget and town report, jotted down adjustments.

Erica gave Martha her reciept from trip to Pheonix books on Sunday. She met John Churchman the author The Sheepover and Brave Little Finn who autographed both copies. He has a new book coming out and does book readings, she will follow up to get more details for a program option in 2017.

Meeting had to be abbreviated do to Martha's husband not feeling well. 

All other agenda items will be tabled until meeting on January 3, 2017 at 6:30. 

Adjorn 7:45 PM

PS: Coral and Erica typed in and highlighted  adjuatments in red and sent to Marion and Karen for review before leaving library.