Pittsfield's Roger Clark Memorial Library
  • Home
  • Services
  • Blog
  • Minutes
  • Policies

2021 Trustee Meeting Standard Agenda

10/14/2021

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday of each month, 5:30-6:30 pm

  1. Independent Review from 5:30-5:35 of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting)
  2. Call to Order
  3. Changes, Additions, Approval of Agenda - 2 minutes
  4. Approval of Minutes - 5 minutes
  5. Policy Review & Discussion - 10 minutes
  6. Treasurer’s Report - 5 minutes
  7. Librarian’s Report- 10 minutes
  8. Old Business - 5 minutes
  9. New Business - 10 minutes
  10. Other Lawful Business- 5 minutes
  11. Next Meeting Date
  12. Adjourn - 6:30 sharp

Minutes 9-21-21

10/13/2021

0 Comments

 
The Roger Clark Memorial Library
Trustee Meeting -  9/21/21 at 12:30 PM

Present: Cynthia Bryant, Elizabeth (Betty) Warner, and Coral Hawley
Call meeting to order:12:35 pm

Approval of Minutes
  • Coral motioned to approve, Betty seconded; motion carried

Treasurer’s report 
  • August 2021. Coral motioned to approve, Betty seconded; motion carried

Librarian Report
  • None 

​Old News
  • Used Picture Bins - Pickup delayed due to the seller (another library) not receiving replacement items as expected. 

New News
  • New Hire: Two potential candidates who will be extended interviews on Tuesday 9/28
  • Wifi Project: Incomplete installation currently, however services does reach beyond the gazebo and is currently open. Need to determine a wifi name.
  • Board Meeting Time: Is this the day and time still working for the board and community?
  • COVID Safety: Follow town policy in the library. For PCC event, a sign encouraging individuals not vaccinated to wear a mask. Hand sanitizer available at entry point.
  • Budget Planning: Email sent to library from Select Board. Action items: 5 year capital improvement budget, split budget due to the shift of fiscal year, report out on fundraising and donations. If we would like to rollover funds we need to warn the item. Betty will work on the capital fund budget and Cynthia the annual budget.
  • Insurance on library items damaged or not returned. Discussion to be continued
  • Halloween : Cynthia will take the lead on organizing and running the event. Book giveaway purchases are needed.

Other Lawful Business-none
Next Regular Meeting, October 19th 5:30-6:30.
Betty moved to adjourn at 1:30 pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Cynthia Bryant, Board Treasurer

0 Comments

8/17/2021 Minutes

9/21/2021

0 Comments

 
The Roger Clark Memorial Library
Trustee Meeting - In-person 8/17/21

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, 

Call meeting to order: 5:35 pm
Correspondence overviews.
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • May 2021. Amanda motioned to approve, Erica seconded; motion carried.
  • Action Item: Printer expense modification: request to move expense category to capital expenses.
Librarian Report
  • Highlight reel: $100 donation, 
  • Action Item: Add book club book to KOHA to be able to track better. Send thank you for your donation.
  • Action Item: Questions to email SB library to better understand needs. Confirm Corals availability for Monday 6/28 or Tuesday 6/29- Ar
  • Action Item: Facebook posts, trying out new ideas - Ariel
  • Action Item: One sandwich board with oversized wheels - Ariel
  • Action Item: Wifi printing - Betty will complete when new WIFI is in. Policy on printing will follow for the next board meeting.
Old News
  • Book Club: Action Item: Michelene will take the lead or a bit. Ariel will collbaroate Michelene.
  • Framed Donation - Erica shared, will take a picture and post a thank you on Facebook.

New News
  • Baby/Story Time Action Item: discuss at next item

Other Lawful Business-none
Next Regular Meeting, July 20th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
​


Respectfully submitted,
Amanda Barrett, Trustee Secretary

0 Comments

08-17-2021 Agenda

8/16/2021

0 Comments

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, Aug 17, 2021, 5:30-6:30 


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes, New Hire project
  10. Other Lawful Business - 5 minutes
  11.  Adjourn - 6:30 sharp
 

​
0 Comments

Minutes 8/4/2021 Special Meeting

8/16/2021

0 Comments

 
The Roger Clark Memorial Library
Special Meeting via Zoom at 7:00 pm

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order:7:09 pm
Changes, Additions, Approval of Agenda
Coral motioned to move to Executive session, Cindy seconded; 7:11-7:40
​
Betty moved to adjourn at 7:40pm; Coral seconded; meeting adjourned.

Respectfully submitted,
Amanda Barrett, Trustee Secretary

​
0 Comments

Notice of RCML Special Board Meeting

8/3/2021

0 Comments

 
The Roger Clark Memorial Library
Special Meeting 
Wednesday 8/4/2021   7pm 

Join Zoom Meeting
https://us04web.zoom.us/j/77652783384?pwd=dzVxbksvUjg5SG5MMTRsWEpZUTUyZz09

Meeting ID: 776 5278 3384
Passcode: F7WqmD

Agenda
  1. Call to Order
  2. New Correspondence
  3. Executive Session 
  4. Any resulting special business
  5. Adjourn

    ​


0 Comments

7/20/2021 Agenda

7/15/2021

0 Comments

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, July 20, 2021, 5:30-6:30 (unable to be held no quorum)


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes
  10. Other Lawful Business - 5 minutes
  11.  Adjourn - 6:30 sharp
 

​
0 Comments

Minutes 6/15/2021

6/22/2021

0 Comments

 
The Roger Clark Memorial Library
Trustee Meeting - In-person 6/15/21 at 5:35PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, 

Call meeting to order: 7:09 pm
Correspondence overviews.
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • May 2021. Amanda motioned to approve, Erica seconded; motion carried.
  • Action Item: Printer expense modification: request to move expense category to capital expenses.
Librarian Report
  • Highlight reel: $100 donation, 
  • Action Item: Add book club book to KOHA to be able to track better. Send thank you for your donation.
  • Action Item: Questions to email SB library to better understand needs. Confirm Corals availability for Monday 6/28 or Tuesday 6/29- Ar
  • Action Item: Facebook posts, trying out new ideas - Ariel
  • Action Item: One sandwich board with oversized wheels - Ariel
  • Action Item: Wifi printing - Betty will complete when new WIFI is in. Policy on printing will follow for the next board meeting.
Old News
  • Book Club: Action Item: Michelene will take the lead or a bit. Ariel will collbaroate Michelene.
  • Framed Donation - Erica shared, will take a picture and post a thank you on Facebook.

New News
  • Baby/Story Time Action Item: discuss at next item


Other Lawful Business-none
Next Regular Meeting, July 20th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary

​
0 Comments

6/15/2021 Meeting Agenda

6/11/2021

0 Comments

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, June 15, 2021, 5:30-6:30, In RCML 


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), framed donation(E) - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes
  10. Other Lawful Business- 5 Minutes
  11. Adjourn - 6:30 sharp

​
0 Comments

Minutes 5/18/2021

5/23/2021

0 Comments

 
The Roger Clark Memorial Library
Trustee Meeting - Google Meet 5/18/21 @ 5:35PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order: 5:38 pm
Changes, Additions, Approval of Agenda
Approval of Minutes
  • Erica motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • April 2021. Betty motioned to approve, Coral seconded; motion carried.
Old News
  • Park House- Books and girl scout cookies dropped off for new year beginnings.
  • Tech Grant - Betty waiting for a proposal from a tech guy on the wifi extender and new computer. Consider exploring how other libraries provide access to technology including office platforms.- Ariel follow up
  • Book Club - Potential new member
New News
  • Library Report - Ariel
    • See email from Ariel
  • ILL - set goal of # of ILL before contracting and promotion
  • PCC - becoming 501C3- Betty provided updates.
  • Sandwich board, Ariel will research possibilities. 

Other Lawful Business-none
Next Regular Meeting, June 15th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary

​
0 Comments
<<Previous
Forward>>

    Board of Trustee Meetings are  held on the 3rd Tuesday of the month at 5:30 pm at the library. We look forward to community members joining. Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input!

    Meeting Minutes

    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    February 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    June 2020
    April 2020
    September 2019
    June 2019
    April 2019
    September 2018
    June 2018
    February 2018
    December 2017
    November 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    November 2016
    October 2016
    September 2016
    July 2016
    June 2016
    May 2016
    March 2016
    February 2016
    January 2016
    December 2015
    October 2015
    September 2015
    July 2015
    April 2015
    March 2015
    February 2015
    January 2015
    November 2014
    October 2014
    September 2014
    June 2014
    May 2014
    April 2014
    March 2014
    February 2014
    January 2014
    December 2013
    November 2013
    September 2013
    July 2013
    June 2013
    May 2013
    April 2013
    March 2013
    February 2013
    January 2013
    December 2012
    November 2012
    October 2012
    September 2012
    July 2012
    May 2012
    April 2012
    March 2012
    February 2012
    November 2011
    October 2011
    September 2011
    August 2011
    July 2011
    May 2011
    April 2011
    March 2011
    February 2011
    January 2011
    December 2010
    November 2010
    October 2010
    September 2010
    July 2010
    June 2010
    May 2010
    April 2010
    March 2010
    February 2010
    December 2009
    November 2009
    October 2009
    September 2009
    August 2009
    July 2009
    June 2009
    May 2009
    April 2009
    March 2009
    February 2009
    January 2009

    RSS Feed

Proudly powered by Weebly