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The Roger Clark Memorial Library
Regular Board of Trustees Meeting Third Tuesday, 5:30-7 via google meet https://meet.google.com/gve-yynu-wug
Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting - Google Meet. 12/15/2020 @ 6 PM Agenda Call meeting to order: 6:10 pm, Executive sessions 6:15-6:30. In attendance: Cynthia, Amanda, Betty, Erica Treasurer’s report -See Drive. Erica 1st, Betty 2nd. Action Item: Reach out to 3 patrons with follow up email advising of the awesomeness of the library. Cindy will do. Action Item: Gingerbread house event producer, 2 ($25) gift cards to be provided. Betty 1st, Erica 2nd. Action Item: Town Report, brainstormed. Erica will send a draft for review. Action Item: Process organization, board responsibilities. Erica will send draft for review. Action Item: Tuesday and Saturday will be the open hour focus until position is filled. Holiday hours discussed and will be posted appropriately. Action Item: Betty will be updating the website and Cindy facebook. Both will update with current open schedule and events. Action Item: Programming, board will brainstorm and the goal is to have two programs per month. Social Media event in February, Snowshoeing in January. Action Item: Park House book giveaway, 2nd week of January. 3 Board Members kids will draw an art piece to accompany the book basket. Action Item: Lock key box password will be changed. Erica to do. Action Item: Fundraisers 2021, Erica will be organizing a cookbook publishing fundraising. Erica will forward a timeline plan for next month for board approval. Action Item: Town Green Decorating, ask Ann D to organize. Heart Event in February Action Items: Plan February Heart Event Action Item: Lock key box password will be changed. Erica to do. Action Item: Betty will update email address list reflecting additions Action Item: Amanda will work on job description draft. Meeting 12.28 at 10 to finalize and schedule to post job on 1/4/21/ Adjourn 8 pm Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting Google Meet. 12/15/2020 @ 6.00 PM Agenda Call meeting to order: In attendance: Approve Minutes- Treasurer’s report - New
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Adjourn Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting - Google Meet. 11/17/2020 @ 5:30 PM Agenda Call meeting to order: 5:45pm In attendance: Cynthia, Amanda, Coral, Betty, Maya, Erica Librarian’s report - New format. See Drive Treasurer’s report -See Drive. Erica 1st, Coral 2nd. Action Item: Discussed setting up a process for purchases. Responsibility party - board Action Item: Gingerbread invites/poster will be posted next week around town. Responsible party - Maya Action Item: Add line on newsletter- like us on facebook and please return overdue books. Responsible party - Maya Action Item: Add to September 2021 calendar, 1st of the month -coordinate with town and Quintown in September re: halloween event and reach out to Vt Library for free books and order from Scholastic or other local sources. Responsible party - Maya Action Item: List of Vermont books to be generated for board review. Responsible party - Maya Action Item: Time sheet layout, something is odd about it on the drive. Responsible party - Betty Action Item: Substitute Librarian. Responsible party - Board for budget addition and process. Action Item: List of VT books to be generated for board review, see catalog status note below. Responsible party - Maya Cataloging status Research based material- ie town reports don't get checked out. Vermont authors can be checked out. Book Club - Remote zoom meeting, Maya will be organizing check out/in books in the library Adjourn 7 pm Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting Google Meet. 11/17/2020 @ 5:30 PM Agenda Call meeting to order: In attendance: Approve Minutes- Librarian’s report - Treasurer’s report - New
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Adjourn This agenda is here holding a place until minutes are located. Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting @ library + Google Meet. 10/20/2020 @ 5:30 PM Agenda Call meeting to order: In attendance: Approve Minutes- Librarian’s report - Treasurer’s report - New
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Adjourn Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting @ library + Google Meet. 10/20/2020 @ 5:30 PM Agenda Call meeting to order: In attendance: Approve Minutes- Librarian’s report - Treasurer’s report - New
Old
Adjourn Pittsfield, VT
Roger Clark Memorial Library Trustee Meeting - Google Meet. 9/15/2020 @ 5:00 PM Agenda Call meeting to order: 5:05pm In attendance: Cynthia, Coral, Betty, Maya, Erica Approve Minutes-Betty 1st, Cynthia 2nd Librarian’s report - New format. See in Drive Treasurer’s report -See in Drive. Betty 1st, Erica 2nd. Discussed setting up a process for purchases. New
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Addition- We discussed having Maya restart the scheduled book posts Coral used to do on FB. Coral will send Maya the details of how to do this. Adjourn 7pm |
 Board of Trustee Meetings are held on the 3rd Tuesday of the month at 5:30 pm at the library. We look forward to community members joining. Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input! Meeting Minutes
August 2021
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