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Minutes 6/15/2021

6/22/2021

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The Roger Clark Memorial Library
Trustee Meeting - In-person 6/15/21 at 5:35PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, 

Call meeting to order: 7:09 pm
Correspondence overviews.
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • May 2021. Amanda motioned to approve, Erica seconded; motion carried.
  • Action Item: Printer expense modification: request to move expense category to capital expenses.
Librarian Report
  • Highlight reel: $100 donation, 
  • Action Item: Add book club book to KOHA to be able to track better. Send thank you for your donation.
  • Action Item: Questions to email SB library to better understand needs. Confirm Corals availability for Monday 6/28 or Tuesday 6/29- Ar
  • Action Item: Facebook posts, trying out new ideas - Ariel
  • Action Item: One sandwich board with oversized wheels - Ariel
  • Action Item: Wifi printing - Betty will complete when new WIFI is in. Policy on printing will follow for the next board meeting.
Old News
  • Book Club: Action Item: Michelene will take the lead or a bit. Ariel will collbaroate Michelene.
  • Framed Donation - Erica shared, will take a picture and post a thank you on Facebook.

New News
  • Baby/Story Time Action Item: discuss at next item


Other Lawful Business-none
Next Regular Meeting, July 20th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary

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6/15/2021 Meeting Agenda

6/11/2021

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The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, June 15, 2021, 5:30-6:30, In RCML 


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), framed donation(E) - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes
  10. Other Lawful Business- 5 Minutes
  11. Adjourn - 6:30 sharp

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Minutes 5/18/2021

5/23/2021

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The Roger Clark Memorial Library
Trustee Meeting - Google Meet 5/18/21 @ 5:35PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order: 5:38 pm
Changes, Additions, Approval of Agenda
Approval of Minutes
  • Erica motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • April 2021. Betty motioned to approve, Coral seconded; motion carried.
Old News
  • Park House- Books and girl scout cookies dropped off for new year beginnings.
  • Tech Grant - Betty waiting for a proposal from a tech guy on the wifi extender and new computer. Consider exploring how other libraries provide access to technology including office platforms.- Ariel follow up
  • Book Club - Potential new member
New News
  • Library Report - Ariel
    • See email from Ariel
  • ILL - set goal of # of ILL before contracting and promotion
  • PCC - becoming 501C3- Betty provided updates.
  • Sandwich board, Ariel will research possibilities. 

Other Lawful Business-none
Next Regular Meeting, June 15th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary

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Roger Clark Memorial Library Board of Trustees Meeting - Standard Agenda

5/17/2021

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday - 5:30 p.m. at the library

Call to Order
  1. Changes, Additions, Approval of Agenda
  2. Approval of Minutes
  3. Librarian’s Report
  4. Treasurer’s Report
  5. Old Business
  6. New Business
  7. Other Lawful Business
  8. Adjourn

4/20/21 Trustee Meeting Minutes

4/27/2021

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The Roger Clark Memorial Library
Trustee Meeting - Google Meet 04/20/21 @ 5:30 PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order: 5:35 pm
Changes, Additions, Approval of Agenda
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • March 2021, Erica motioned to approve request; Coral seconded; motion carried.
Old News
  • Park House- Books and girl scout cookies dropped off for new year beginnings.
  • Tech Grant - Betty waiting for a proposal from a tech guy on the wifi extender and new computer. Consider exploring how other libraries provide access to technology including office platforms.- Ariel follow up
  • Book Club - Potential new member
New News
  • Library Report - Ariel
    • Library statistics for March (media 44, visitors 46, total in-person and virtual 20) hours open 76, new cards 1, total books , ILL 2 requests.
    • Brief highlighted: updated graphic novel lists - total over 50! New book shelf updated, donated books to newsletter will update.   
    • Book club, several people bought the book this month.
  • Programming
    • Program current, past and future events. 
  • Sandwich board, Ariel will research possibilities. 
  • MultiFunction laser wifi Printer- Discussed item purchase. Betty motioned to approve the request; Cynthia seconded; motion carried.
  • Wifi including hardware and installation $2,600, Betty motioned to approve request; Erica seconded; motion carried.
  • Book budget is $1,000 and will buy all books by November 2021.
Other Lawful Business-none
Next Regular Meeting, May 18th 5:30 pm
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary
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03/16/21 Trustee Meeting Minutes

4/15/2021

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Picture
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02/16/21 Trustee Meeting Minutes

2/23/2021

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Picture
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01/19/21 Trustee Meeting Minutes

2/16/2021

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Picture
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12/15/2020 Meeting Minutes - Approved

12/22/2020

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting - Google Meet.
12/15/2020 @ 6 PM 


Agenda

Call meeting to order: 6:10 pm, Executive sessions 6:15-6:30.
In attendance:  Cynthia, Amanda, Betty, Erica
Treasurer’s report -See Drive. Erica 1st, Betty 2nd. 


Action Item: Reach out to 3 patrons with follow up email advising of the awesomeness of the library. Cindy will do.
Action Item: Gingerbread house event producer, 2 ($25) gift cards to be provided. Betty 1st, Erica 2nd.
Action Item: Town Report, brainstormed. Erica will send a draft for review.
Action Item: Process organization, board responsibilities. Erica will send draft for review.
Action Item: Tuesday and Saturday will be the open hour focus until position is filled. Holiday hours discussed and will be posted appropriately. 
Action Item: Betty will be updating the website and Cindy facebook. Both will update with current open schedule and events.
Action Item: Programming, board will brainstorm and the goal is to have two programs per month. Social Media event in February, Snowshoeing in January.
Action Item: Park House book giveaway, 2nd week of January. 3 Board Members kids will draw an art piece to accompany the book basket.
Action Item: Lock key box password will be changed. Erica to do.
Action Item: Fundraisers 2021, Erica will be organizing a cookbook publishing fundraising. Erica will forward a timeline plan for next month for board approval.
Action Item: Town Green Decorating, ask Ann D to organize. Heart Event in February
Action Items: Plan February Heart Event
Action Item: Lock key box password will be changed. Erica to do.
Action Item: Betty will update email address list reflecting additions
Action Item: Amanda will work on job description draft. Meeting 12.28 at 10 to finalize and schedule to post job on 1/4/21/

Adjourn
8 pm

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12/15/2020 Meeting Agenda

12/13/2020

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Pittsfield, VT
Roger Clark Memorial Library
Trustee Meeting Google Meet.
12/15/2020 @ 6.00 PM 


Agenda

Call meeting to order: 
In attendance:  
Approve Minutes-
Treasurer’s report -
    
New
  • Resignation letter
  • Board responsibilities and tasks
  • Programming 2021 - Jan, Valentines, SRP, Bazaar, NY’s Eve event?  Maybe hot chocolate/story/snowshoe
  • Gifts for Park House?
  • Library Access
  • Library coverage & volunteers- 
  • 2021 Fundraiser
  • Town Green
  • Job Posting

Old

  • Barrister book shelves
  • PCC - 
  • Town Report -
  • ILL -
  • Book Club -  


Adjourn

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    ONE TIME CHANGE TO MEETING DATE/TIME - December meeting will be Monday, 12/13/2021, at 5:30pm

    Board of Trustee Meetings are  held on the 3rd Tuesday of the month at 5:30 pm at the library. To join remotely, go to https://meet.google.com/gve-yynu-wug We look forward to community members joining. Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input!

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