​3/20/2018 Minutes (DRAFT)
Roger Clark Memorial Library
Trustee Meeting in the Library

Meeting was called to order at 3:00pm. Erica Hurd, Cindy Bryant, Betty Warner, Coral Hawley, and
Martha Beyersdorf were in attendance.

● Meeting minutes and financials from last meeting were approved.
● Cindy Bryant, a new board member was introduced.
● Discussed the need for additional library volunteers
● March program was held on Saturday, March 17, at 10AM. The Kids’ Crafts program was well
received.
● Ongoing maintenance of Google Drive documentation was discussed.
● Coral Hawley is creating and scheduling FB page updates about specific books and is also
creating a poll to determine which book folks might like to read in a book group.
● ECFiber installation is complete and parameters specified by select board implemented.
● A brief child safety policy is posted on the library website.
● Coral continues to work on the Reading Zone reading program.
● Dates and times for the summer reading program have been finalized and are on the public
calendar.
● Patrons have borrowed snowshoes over the last couple of weeks.
● Erica Hurd will continue as chair of the board.
● Cindy Bryant will work with Martha Beyersdorf to transition the financial reporting to Cindy as
new treasurer.
● Erica is co-ordinating the spring CLIF project activity. A representative will be at KES for the
spring giveaway.
● KId’s Yoga dates have been set and are on the public calendar.
●
The meeting was adjourned at 5:00pm.
Respectfully submitted,
Betty Warner

​2/13/2018 Minutes (DRAFT)
 
Roger Clark Memorial Library
Trustee Meeting in the Library
 
Meeting was called to order at 2:00pm. Betty Warner, Coral Hawley, and Martha Beyersdorf were in attendance.

• Prior meeting minutes and financial reports were approved.
• EC Fiber Installation is still awaiting the IT Consultant’s report back on site survey specifics.
• We continue to seek board members and library volunteers.
• Coral is exploring the reading zone program.
• Child safety policy will be added to the website.
• Summer reading program planning continues.
• A March program was discussed.
• We will have library cards available at town meeting.
• We will have a signup sheet for volunteers available at town meeting.
• Erica will promote library activities as well as ask for volunteers at the town meeting.

 
The meeting was adjourned at 3:00pm.
 
Respectfully submitted,
Betty Warner

​1/9/2018 Minutes (DRAFT)
 
Roger Clark Memorial Library
Trustee Meeting in the Library
 
Meeting was called to order at 3:00pm. Erica Hurd, Betty Warner, Coral Hawley, and Martha Biersdorf were in attendance.
 

• Prior meeting minutes and financial reports were approved.
• EC Fiber Installation is awaiting the IT Consultant’s report back on site survey specifics. It was noted that a $500 donation restricted to the use of installing and implementing WI-FI access at the library has been received.
• The reports required for the annual town report are due soon and underway.
• More than 30 children and their caregivers attended the Gingerbread House Building Program.
• Peter Welch’s office is helping us work on securing additional medals earned by Roger Clark.
• The 12/22 Kid’s Yoga was cancelled due to inclement weather and school closings. The next Kid’s Yoga sessions will be held in April – July.
• GLMC Annual Agreement has been executed.
• Library Statistics Survey was completed and submitted to the state.
• We are seeking new board members and volunteers.
• The board meeting date and time will be permanently rescheduled to 3pm on the 2nd Tuesday of each month.
• Summer Reading Program will be held  on June 19, June 25, July 11, July 18, July 25. It will be led by Erica Hurd and Heather Harvey.
• There will be a Family Move Night on Friday, 1/26/2018, at 6pm. Pizza will be provided.
• There will be a Kid’s Craft Program on Tuesday, Feb13, 2018, from 3:30pm to 5:00pm.

 
 
The meeting was adjourned at 4:45pm.
 
Respectfully submitted,
Betty Warner
 

Meeting was called to order at 3:30pm. Erica Hurd, Betty Warner, and Coral Hawley were in attendance.

• The Halloween Book Giveaway Event was well attended. 90+ books were given away. It was agreed that the process, including a timeline, will be developed for use in the future.
• Veteran’s Day Program which honored Roger Clark and other veterans, presented the story of Roger Clark, and unveiled a new display honoring Roger Clark. 20+ people attended the event.
• Erica reported that she completed the revised CLIF Mini-Grant application which was for the Veteran’s Day event and that it has been accepted by CLIF.
• One more session of Kid’s Yoga with Heather is scheduled for 12/22/2017.
• EC Fiber Internet installation for Library will cost approx $70 per month. Next action is to schedule site survey.
• Park Pass statistics have been reported online.
• 2018 GMLC Annual Agreement has been executed.
• Library stats are due to the state by January 6th and will be compiled this month.
• Gingerbread program is scheduled for 12/14 to be led by Dana Decker. Response is strong.
• 2018 Meeting and program Calendar was begun.
• 2018 Budget was prepared and approved to be given to Patty Haskins to forward to Select Board.

The meeting was adjourned at 4:45pm.

Respectfully submitted,
Betty Warner

​

9/5/2017  2:30pm
In attendance: Erica Hurd, Martha Beyersdorf, Coral Hawley, and Betty Warner.
The treasurer’s July and August reports were accepted..
9/30/2017 Bazaar participation was discussed. There will be a used book sale and tote bags will be sold to raise funds for the library. Plans were made for setup, Work, and breakdown.
Roger Clark items – A photo of Roger Clark in uniform and a medal have been given to the library.. The library board agreed to secure a protective, archival method of displaying these items.
CLIF Grant update – the launch dates for the CLIF grants are October 17 and October 24th.
Veteran’s Day Program will include a rededication of the library. The board is exploring the availability of veteran information and resources that can made available in the library.
Movie license update – Still waiting for the actual  license to arrive. The license took effect May, 2017.
Voicemail – will be continue to be forwarded to email.
At 3:00pm Laura Keenan, State Library Consultant, Governance and Management, presented a Trustee Board Training program to the board.
Meeting adjourned at 4:30pm.

​

Present: Martha Beyerdorf, Betty Warner, Coral Hawley, Erica Hurd, Karen Waterworth

Minutes of last meeting approved.
Treasurer's report present, accepted, to be posted under separate cover.

EC Fiber update provided by Betty. Likely start of EC Fiber service 3rd week in July. Fairpoint needs to be canceled. Betty to speak with select board seeking approval to offer free wifi on premises and promote same with signage at Park & Ride. Will speak to George about signage.

Erica presents sample book bag. To be priced at $18 empty. Suggested price of $25 at Bazaar Book Sale if full of books.

Coral designing a plaque to remind patrons who Roger Clark was. Will collaborate with Rachel.

Clif books choices reviewed.  All encouraged to check choices against what is currently in collection.

Meeting held at 3pm @ RCML

Present: Betty Warner, EricaHurd, Coral Hawley, Karen Waterworth

Minutes of Last Meeting Approved
Financial Report to be Posted to Web Site

Group creates overdue book notice to be added to Google Drive.
Erica reports having updated library patron list, rolodex and mail chimp list should be updated accordingly.
Thank you written for Bose Wave donation fromSaul Esformes
Betty reports way cleared for EC Fiber connection after having presented information at Select Board meeting.
Erica presents logo bag samples. Decision made to purchase 50 of the less expensive dernier model for sale at picnic and bazaar.
Coral in the process of brainstorming for "All About Pittsfield" which she hopes to organise for next year.
Veteran's Day Program/Plaque discussed. Discussed a banner or document to increase awareness of "who was Roger Clark?" 
Erica reports having contacted Mountain Times and The Herald of Randolph with press release regarding Clif Grant.
Checking account to remain with Sunapee Bank after Erica made contact with bank associate, no change in fees expected.
Coral worked on Google Calendar to be added to website.
Father's Day Program, Movie & Pizza 6/16 @ 6pm needs publicity.
Previous move made to trial a change of library hours on Thursday to 3-6pm. Rachel needs to be contacted as she had expressed willingness to cover those shifts during summer trial.
Movie license application completed and mailed to VTDOL.
​Monthly stats import to Excel spread sheet discussed. Decided no need, paper stats will suffice.