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2021 Trustee Meeting Standard Agenda

10/14/2021

 
The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday of each month, 5:30-6:30 pm

  1. Independent Review from 5:30-5:35 of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting)
  2. Call to Order
  3. Changes, Additions, Approval of Agenda - 2 minutes
  4. Approval of Minutes - 5 minutes
  5. Policy Review & Discussion - 10 minutes
  6. Treasurer’s Report - 5 minutes
  7. Librarian’s Report- 10 minutes
  8. Old Business - 5 minutes
  9. New Business - 10 minutes
  10. Other Lawful Business- 5 minutes
  11. Next Meeting Date
  12. Adjourn - 6:30 sharp

Minutes 9-21-21

10/13/2021

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The Roger Clark Memorial Library
Trustee Meeting -  9/21/21 at 12:30 PM

Present: Cynthia Bryant, Elizabeth (Betty) Warner, and Coral Hawley
Call meeting to order:12:35 pm

Approval of Minutes
  • Coral motioned to approve, Betty seconded; motion carried

Treasurer’s report 
  • August 2021. Coral motioned to approve, Betty seconded; motion carried

Librarian Report
  • None 

​Old News
  • Used Picture Bins - Pickup delayed due to the seller (another library) not receiving replacement items as expected. 

New News
  • New Hire: Two potential candidates who will be extended interviews on Tuesday 9/28
  • Wifi Project: Incomplete installation currently, however services does reach beyond the gazebo and is currently open. Need to determine a wifi name.
  • Board Meeting Time: Is this the day and time still working for the board and community?
  • COVID Safety: Follow town policy in the library. For PCC event, a sign encouraging individuals not vaccinated to wear a mask. Hand sanitizer available at entry point.
  • Budget Planning: Email sent to library from Select Board. Action items: 5 year capital improvement budget, split budget due to the shift of fiscal year, report out on fundraising and donations. If we would like to rollover funds we need to warn the item. Betty will work on the capital fund budget and Cynthia the annual budget.
  • Insurance on library items damaged or not returned. Discussion to be continued
  • Halloween : Cynthia will take the lead on organizing and running the event. Book giveaway purchases are needed.

Other Lawful Business-none
Next Regular Meeting, October 19th 5:30-6:30.
Betty moved to adjourn at 1:30 pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Cynthia Bryant, Board Treasurer

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8/17/2021 Minutes

9/21/2021

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The Roger Clark Memorial Library
Trustee Meeting - In-person 8/17/21

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, 

Call meeting to order: 5:35 pm
Correspondence overviews.
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • May 2021. Amanda motioned to approve, Erica seconded; motion carried.
  • Action Item: Printer expense modification: request to move expense category to capital expenses.
Librarian Report
  • Highlight reel: $100 donation, 
  • Action Item: Add book club book to KOHA to be able to track better. Send thank you for your donation.
  • Action Item: Questions to email SB library to better understand needs. Confirm Corals availability for Monday 6/28 or Tuesday 6/29- Ar
  • Action Item: Facebook posts, trying out new ideas - Ariel
  • Action Item: One sandwich board with oversized wheels - Ariel
  • Action Item: Wifi printing - Betty will complete when new WIFI is in. Policy on printing will follow for the next board meeting.
Old News
  • Book Club: Action Item: Michelene will take the lead or a bit. Ariel will collbaroate Michelene.
  • Framed Donation - Erica shared, will take a picture and post a thank you on Facebook.

New News
  • Baby/Story Time Action Item: discuss at next item

Other Lawful Business-none
Next Regular Meeting, July 20th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
​

Respectfully submitted,
Amanda Barrett, Trustee Secretary

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08-17-2021 Agenda

8/16/2021

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The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, Aug 17, 2021, 5:30-6:30 


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes, New Hire project
  10. Other Lawful Business - 5 minutes
  11.  Adjourn - 6:30 sharp
 

​
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Minutes 8/4/2021 Special Meeting

8/16/2021

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The Roger Clark Memorial Library
Special Meeting via Zoom at 7:00 pm

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order:7:09 pm
Changes, Additions, Approval of Agenda
Coral motioned to move to Executive session, Cindy seconded; 7:11-7:40
​
Betty moved to adjourn at 7:40pm; Coral seconded; meeting adjourned.

Respectfully submitted,
Amanda Barrett, Trustee Secretary

​
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Notice of RCML Special Board Meeting

8/3/2021

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The Roger Clark Memorial Library
Special Meeting 
Wednesday 8/4/2021   7pm 

Join Zoom Meeting
https://us04web.zoom.us/j/77652783384?pwd=dzVxbksvUjg5SG5MMTRsWEpZUTUyZz09

Meeting ID: 776 5278 3384
Passcode: F7WqmD

Agenda
  1. Call to Order
  2. New Correspondence
  3. Executive Session 
  4. Any resulting special business
  5. Adjourn

    ​

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7/20/2021 Agenda

7/15/2021

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The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, July 20, 2021, 5:30-6:30 (unable to be held no quorum)


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes
  10. Other Lawful Business - 5 minutes
  11.  Adjourn - 6:30 sharp
 

​
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Minutes 6/15/2021

6/22/2021

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The Roger Clark Memorial Library
Trustee Meeting - In-person 6/15/21 at 5:35PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, 

Call meeting to order: 7:09 pm
Correspondence overviews.
Approval of Minutes
  • Betty motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • May 2021. Amanda motioned to approve, Erica seconded; motion carried.
  • Action Item: Printer expense modification: request to move expense category to capital expenses.
Librarian Report
  • Highlight reel: $100 donation, 
  • Action Item: Add book club book to KOHA to be able to track better. Send thank you for your donation.
  • Action Item: Questions to email SB library to better understand needs. Confirm Corals availability for Monday 6/28 or Tuesday 6/29- Ar
  • Action Item: Facebook posts, trying out new ideas - Ariel
  • Action Item: One sandwich board with oversized wheels - Ariel
  • Action Item: Wifi printing - Betty will complete when new WIFI is in. Policy on printing will follow for the next board meeting.
Old News
  • Book Club: Action Item: Michelene will take the lead or a bit. Ariel will collbaroate Michelene.
  • Framed Donation - Erica shared, will take a picture and post a thank you on Facebook.

New News
  • Baby/Story Time Action Item: discuss at next item


Other Lawful Business-none
Next Regular Meeting, July 20th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary

​
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6/15/2021 Meeting Agenda

6/11/2021

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The Roger Clark Memorial Library
Regular Board of Trustees Meeting
Third Tuesday, June 15, 2021, 5:30-6:30, In RCML 


  1. Independent Review of treasurers report, librarian report and previous meeting notes, and any new policy for discussion (emailed by EOD Monday the day before the meeting 5:30-5:35)
  2. Call to Order 5:35
  3. Changes, Additions, Approval of Agenda - 2 Minutes
  4. Approval of Minutes- 5 Minutes
  5. Policy Review & Discussion- 10 Minutes
  6. Treasurer’s Report- 5 Minutes
  7. Librarian’s Report - 15 minutes
  8. Old Business - Picture Book Bin Pickup, Baby/toddler story time possibility (CB question), framed donation(E) - Five Minutes
  9. New Business - Short term board member role & responsibility adjustments - 10 Minutes
  10. Other Lawful Business- 5 Minutes
  11. Adjourn - 6:30 sharp

​
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Minutes 5/18/2021

5/23/2021

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The Roger Clark Memorial Library
Trustee Meeting - Google Meet 5/18/21 @ 5:35PM

Present: Cynthia Bryant, Amanda Barrett, Elizabeth (Betty) Warner, Erica Hurd, Coral Hawley

Call meeting to order: 5:38 pm
Changes, Additions, Approval of Agenda
Approval of Minutes
  • Erica motioned to approve, Cynthia seconded; motion carried
Treasurer’s report 
  • April 2021. Betty motioned to approve, Coral seconded; motion carried.
Old News
  • Park House- Books and girl scout cookies dropped off for new year beginnings.
  • Tech Grant - Betty waiting for a proposal from a tech guy on the wifi extender and new computer. Consider exploring how other libraries provide access to technology including office platforms.- Ariel follow up
  • Book Club - Potential new member
New News
  • Library Report - Ariel
    • See email from Ariel
  • ILL - set goal of # of ILL before contracting and promotion
  • PCC - becoming 501C3- Betty provided updates.
  • Sandwich board, Ariel will research possibilities. 

Other Lawful Business-none
Next Regular Meeting, June 15th 5:30-6:30.
Betty moved to adjourn at 7:25pm; Coral seconded; meeting adjourned.
Respectfully submitted,
Amanda Barrett, Trustee Secretary

​
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    Board of Trustee Meetings are  held on the 3rd Tuesday of the month at 5:30 pm at the library. We look forward to community members joining. Our monthly meetings are for planning upcoming events and brainstorming ideas. We'd love your input!

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